Information for convenors
ECAS expects panel convenors to commit to the panel and conference: convenors will need to observe deadlines for action requested by the conference organisers, communicate with all those proposing papers to their panels to inform them of their decisions, and continue to communicate with the accepted presenters as the panel prepares for the event.
Panel data must consist of:
- a panel title
- names and email addresses of the panel convenor(s)*
- a short abstract of less than 300 characters
- a long abstract of less than 250 words
*Convenors are the scholars who create, propose and run the panel throughout the conference process. Convenors can function as the chairs and discussants in their panel, but they may also invite other scholars to perform those roles. A chair is responsible for welcoming the audience, introducing the speakers, and general timekeeping in panel sessions. A discussant’s role is to provide the audience with insight about the substance and significance of the papers by briefly summarising the individual contributions and then integrating them with the general addressed by the panel.
While the main conference language is English, panel/paper information may be in either English or French.
Chairs and discussants
The names of any chairs or discussants can be added through the login environment. Please use the convention of Firstname Lastname (Institution). If these roles are to be taken by convenors, then please do not enter your own names there as it is implicit that this will be the case where other names are not listed.
While the majority of panels allow for the presentation of prepared papers, some will be roundtables (marked [Roundtable]). Convenors of roundtables should indicate the names of any speakers in the long abstract. Roundtables are assumed to be closed, (not 'open' in the sense of being part of the subsequent call for papers). If you wish to invite potential speakers to propose themselves for your roundtable, please append [Open] to the long abstract.
- All panels must have a minimum of one convenor, but ideally should have at least two.
- All accepted panels should be open to paper proposals through the website: panels should not be organised as 'closed' sessions.
- Panel sessions will last 90 minutes and include a maximum of 4 participants. So, no more than 3 papers with a discussant; or 4 papers with no discussant. It is important to allow time for discussion.
- Panels may run for a maximum of two sessions. When the call for papers has closed, convenors may accept no more than 8 papers (see preceding rule). HOWEVER, the number of sessions allotted will be down to the discretion of the conference organisers who need to ensure we can all fit into the venue and time.
- Roundtables may run for a maximum of one session.
- A conference participant may present only one paper but may also act as convener of a panel, plenary session or roundtable, or be involved as discussant in one of these (i.e. only one additional role).
- While adherence to the conference theme is not the main criteria for panel selection, ECAS2019 encourages panel conveners to make an effort to address the questions and ideas outlined in the theme description.
- Panel convenors can use the login link in the toolbar above to edit their panels. Co-convenors cannot be added/removed through this environment - please email admin(at)ecasconference.org to do this.
- All convenors, authors, chairs and discussants will be expected to register online in advance of the event and pay a registration fee to attend.
Pre-circulation of papers
ECAS 2019 has no rule about this; however many convenors are keen to pre-circulate completed papers. To facilitate this and save on email traffic, if requested by convenors, authors can upload PDFs of their papers within the online system, which will then show as a downloadable file beneath their abstract on the public panel page on this site.
Timing of presentations
Each session slot will be 90 minutes long, accommodating a maximum of five presenters. Convenors should allot each presenter a maximum of 15 minutes. We will show the allocation of papers across the sessions within a panel in the printed programme (but not online), so delegates reading the conference book will be able to panel hop to attend specific papers.
Communication between authors/convenors
Convenor/author email addresses are not shown on the panel pages for anti-spam reasons. However there is an in-built secure email messaging system. If you cannot work that, please email admin(at)ecasconference.org to obtain relevant email addresses.