ACCOMMODATION

GUARANT International (further referred to also as the Conference Secretariat) has been appointed the official hotel accommodation agent and will gladly handle all related arrangements. Accommodation of various categories is provided at discounted prices near the Conference venue.

GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone / e-mail with “discounted conference prices” and try to obtain your personal data including credit card details.

The list of hotels is continuously updated.

It is possible to arrange other types of accommodation, such as hostels, Airbnb, or lower-tier hotels. The price range for one night in Prague typically varies from €30 to €80 ($32 to $85), depending on the location and the accommodation type. However, participants must arrange and book this accommodation on their own.

List of hotels – click on the name of the hotel to see more information

All prices quoted are per room per night including breakfast, 12% VAT and city tax. Should VAT or city tax change before the beginning of the Conference, the Conference

Secretariat will automatically change the price of your hotel room and inform you in writing about the new price.

Please note that price of accommodation is not included in the registration fees.

Group reservations

Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Conference Secretariat at ecas2025@guarant.cz

Individual reservations

To make a hotel reservation, it is necessary to fill in the On-line Accommodation Form, which is the part of the On-line Registration Form. Your password is the same for both on-line forms.

Reservations will be processed on a “first-come, first-served” basis. We recommend that you book your accommodation as soon as possible.

A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail.  The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.

Any change or cancellation of the hotel reservation must be sent in writing at ecas2025@guarant.cz. Do not contact hotels directly.

In case of cancellation of the event due to force majeure, GUARANT International reserves the right to charge a handling fee.

The appropriate refunds will be made after the Conference.

Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.

Cancellation conditions

The following cancellation conditions apply to the cancellation, reduction, shortening and no-show of a hotel reservation.

BOOKQUET

In case of a no-show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.

Occidental Barceló Praha Wilson, Hotel Cube Prague

In case of a no-show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.

Clarion Hotel Prague Old Town, Century Old Town Prague MGallery Hotel Collection

In case of a no-show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.

Radisson Blu Hotel Prague

In case of a no-show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.

Mamaison Residence Downtown Prague

In case of a no-show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.

ibis Prague Old Town

In case of a no-show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.

Methods of payment

Accommodation fees must be paid in EUR by one of the following methods:

Credit or Debit Card

For credit or debit card payments, please use the On-line Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard and Visa.

Bank Transfer

The bank details including the 10-digit variable symbol will be automatically sent to your email address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.

Please note that bank transfer payments will only be accepted by June 11, 2025 only. After this date, only payments by credit/debit cards will be accepted using the On-line Payment System.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.