Early bird registration: 01/03/2019 - 08/04/2019
ECAS2019 Book Exhibit
The ECAS2019 conference will take place in Edinburgh this summer and will be Europe’s largest and most international conference with an African focus this year. We expect to attract around 1500 delegates, comprising scholars, students, and practitioners from across the many fields of African Studies.
The book exhibit will be spread over three foyers (we are using several buildings within the campus for the conference), where they will be accompanied by both tea/coffee distribution as well as (art) exhibitions, so as to ensure a reasonable footfall throughout the conference.
Publishers and other exhibitors can choose one or more of the following options:
A) Participation with single display table (~1.6m x 0.8m) - full access for one staff member to panels & events and a single display table.
B) Participation with double display table (~3.2m x 0.8m) - full access to panels & events for two staff members and a double display table.
C) Full page portrait advert in abstract book. Please email a 300dpi, full colour TIF, 210mm (h) x 148mm (w) with 3mm bleed to admin(at)ecasconference.org by 10th April 2019 with subject line “Publisher ad in conference programme”. Please keep all live text and images 10mm away from the edge.
All stands will have access to the following:
- Wifi Access for exhibitor staff
- Tablecloth provided
- Chairs (1 for single table; 2 for double table)
- Poster boards (sizes to be confirmed) are available upon request for an additional charge.
- Please let us know if you require electricity supply to your stand.
We do NOT offer unstaffed displays - experience shows that you do not get to really market your company and simply lose your stock. We would have to pay a student to mind your stand, so the cost would rise, and while very able, students are not trained in marketing and are not grounded in your company profile. Come along and meet your client base! We do NOT offer insertion of ads/catalogues in delegate packs - experience shows that the clutter in a delegate bag is quickly junked, and rarely placed into a recycling bin. Ads printed in our conference book will not be thrown away, and so will have a longer shelf-life. This will also have environmental benefits.
To register for the conference including some exhibition space at ECAS2019, please email admin(at)ecasconference.org, with [Exhibit] in the beginning of the subject line, and specify the type of participation (A/B/C) required (number of staff and display tables required); we shall then contact you with instructions on how your staff members attending the event should register in our system.
Delivery address: TBD
All boxes are to be clearly labelled with the exhibiting company and company contact name and number.
Contact person for deliveries: TBD
Delivery times: TBD
Setting up and breakdown of stalls
You are welcome to set up your tables on 11th June, between midday and 2pm, when we open the registration desks. However there will not be a refreshment break during Tuesday afternoon, and all locations apart from McEwan Hall (where registration takes place), will not be used. We would suggest that you need to have your stands set up for 10:30 on Wednesday morning (set up on that day can be from 09:15), when the first tea break takes place.
Please try and stay until the end of the lunch on Friday 14th June before breaking down and clearing away your exhibit
If you will have books and boxes to be shipped back to you after the conference, you can organise to have these collected by a courier after the conference from the following address: TBD
All boxes must be collected before TBD.
Contact person for collections: TBD.
If you have any queries, please email admin(at)ecasconference.org